Making the right decision when it comes to office equipment procurement can be a tricky ordeal for any organization. This is especially true in the education sector where budgets are often tight and cost-efficiency is paramount. Two popular methods of procurement are buying and leasing, each with its own set of advantages and disadvantages. Here, we’ll explore the pros and cons of both leasing and buying office equipment, specifically printers, to help educational institutions make an informed choice.

One of the primary advantages of leasing printers is the flexibility it offers. Educational institutions are dynamic environments with changing needs. A leased printer allows schools to adapt quickly to these changes. If a printer becomes outdated or no longer fits the institution’s needs, it can be replaced under the terms of the lease.

Technology is constantly evolving, and leased equipment often includes a provision for upgrades. This is especially important for printers which often see rapid advancements. A leasing agreement could enable a school to keep its technology current without the large capital outlays associated with buying new equipment.

Leasing can be a cost-effective option for educational institutions operating under tight budgets. The monthly payments can be factored into the operating budget, and the initial cash outlay is typically less than that of purchasing a printer outright.

While leasing can offer lower initial costs, the long-term costs can add up. Over the duration of the lease, the total amount paid may exceed the cost of purchasing the equipment outright. It’s crucial to crunch the numbers and understand the full financial implications of a leasing agreement.

With a lease, the institution doesn’t own the equipment. This means that, at the end of the lease term, the printer must be returned unless there is an option to buy it at a depreciated price.

Ownership is a significant advantage of buying printers. Once purchased, the equipment belongs to the institution and can be used as they see fit. This also provides the opportunity to sell the printer later, potentially recouping some of the initial cost.

If a school has the funds available, purchasing a printer can be a cost-effective choice in the long run. Without recurring lease payments, the total cost of ownership can be lower, especially if the printer has a long lifespan.


Purchasing a printer requires a significant initial investment. For many educational institutions, these upfront costs can be prohibitive, especially if multiple printers or other office equipment are needed.

Technology can become obsolete quickly. Owning a printer means that the institution bears the risk of the equipment becoming outdated. Upgrading to a new model would require another significant capital outlay, which could strain the budget.

Deciding whether to lease or buy office equipment for educational establishments is not a decision to be taken lightly, as it depends upon a multitude of factors. The pros of leasing – flexibility, consistent technological updates, and more manageable monthly expenses – are significant. However, the perks of purchasing outright, including outright ownership and the potential for lower long-term costs, are equally persuasive. Each educational institution must weigh these factors against its specific operational needs and budgetary conditions to arrive at the most beneficial decision. 

At Doing Better Business, we pride ourselves on our deep understanding of the unique challenges faced by educational institutions. Our expertise extends far beyond merely selling or leasing equipment. We’re committed to working alongside you, providing tailored solutions and expert guidance to help you make the most appropriate choice for your school. We’re here to assist you in analyzing your current needs, forecasting future requirements, and navigating budgetary constraints. 

We offer a comprehensive array of leasing and purchasing options, all designed with flexibility in mind to cater to a diverse range of needs and budgets. But we don’t stop there. Our ongoing support and maintenance services ensure your office equipment always performs at its peak, freeing you to focus on what’s most important – delivering quality education.

Get in touch with Doing Better Business today. Allow us to demonstrate how we can help you streamline and enhance your office equipment procurement process, ensuring you are always equipped with the best, most cost-effective solutions to suit your institution’s ever-evolving needs. Let’s explore how, together, we can do better business.

Topics: office efficiencieseducationoffice technology

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